Invitation to Tender: Animated Films

Invitation to Tender: Animated Films

IEFTA Opens Bidding Process for ‘Telling the Real Story’ Animated Films

IEFTA is currently working on a project – “Telling the Real Story” (TRS) – in partnership with the United Nations Refugee Agency (UNHCR). The project aims at providing information to refugees and people on the move about the dangers of undertaking irregular journeys to Europe, enabling them to make informed decisions about their future based on facts rather than on smugglers’ and traffickers’ narrative and misinformation from the diaspora.
IEFTA plans to contract an animation company, or freelance animator, to undertake the creation of animated stories in multiple languages.

Tender Criteria 

IEFTA invites you or your company to make a quotation for:

  • The creation of three (3) 2D animated films with two alternate endings in 3 languages (Tigrinya, Arabic, Somali) for children between the ages of 8-12.
  • The length of each film should be between 6 – 8 minutes.
  • Script and storyline will be provided by the contractor (IEFTA).

The company and contractor will work together to identify the voice over artists for recording of the story narration. This should be included in the financial proposal.

The objective of these films are to:

  • Raise awareness of the dangers and difficulties of irregular movements.
  • Appeal to children.
  • Boost the Telling the Real Story project visibility across different mediums including mobile devices, television, online and radio.


  • Ability to work as part of a creative team to develop the graphic elements for the story
  • Minimum 5 years experience 
  • Experienced in working with sensitive subjects and content
  • Experience with tight turnarounds on projects
  • Experience working on projects in foreign languages

Content of the Technical Offer

Your technical offer should be presented concisely and structured in the following order to include, but not necessarily limited to, the following information :

 1.  Company Description & Details

This should include evidence of your company’s capacity to perform the services required including:

  • Company profile, or overview and official registration references (or certificate)
  • Indication of similar projects undertaken
  • 3 references from your client list, preferably for similar types of services

2. Understanding of the requirements for services, proposed approach, solutions, methodology and outputs

The response should demonstrate your response to the Terms of Reference by identifying the specific components proposed and how the requirements will be addressed, as specified, point by point, providing a detailed description of the essential performance characteristics proposed and demonstrating how the proposition meets or exceeds the specifications.   

Bidders are expected to provide as much details as possible, including a proposed timeline and delivery schedule. This schedule should reflect a minimum of two opportunities for the client to feedback on the progress of the animations before final delivery.

3. Declaration

A signed statement acknowledging, agreeing to and abiding by IEFTA’s Code of Conduct and the UN Supplier Code of Conduct.

Click here to download IEFTA’s Code of Conduct. 

Click here to download the UNHCR Supplier Code of Conduct.

4. Financial Offer Content

Your financial offer should be produced in a totally separate file and submitted in both Excel and PDF formats;  and contain:

  • An overall offer in USD ($).   It must cover all the services to be provided as stated in the terms of reference (price all inclusive) and your technical offer.
  • You are requested to hold your offer valid for 60 days from the deadline for submission.  IEFTA will make its best  efforts to select a company or companies within this period.

5. Evaluation of Bid

The technical offer will be evaluated using the following criteria and percentage distribution :  70% of the total score (e.g. on a 100 point scale, a maximum of 70 points is obtainable for the technical offer).

The evaluation will allocate points to:

The technical elements responding to the deliverables required (40 points)

The evidence of relevant competencies  requested  (15)

The evidence of relevant experience and track record requested (15)

For any questions, please contact Lianne Llewellyn at

6. Submission of Bids

The offers must bear your official letterhead, clearly identifying your company and the offer reference number.

IMPORTANT:  The technical and financial offer shall be clearly separated in TWO separate files and sent to

Failure to do so may result in disqualification.

In order to ensure the safe submission of the full and final offer, it is recommended to send your proposals well before the tender deadline:


12 February 2021 at 23:59 CET

IEFTA reserves the right to accept the whole or part of the bid or to allow split or partial awards. IEFTA may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing.

IEFTA is not bound to select any of the firms submitting bids and does not find itself in any way to select the firm offering the lowest price.  Furthermore, the contract will be awarded to the bid considered most responsive to the needs.