Vacancy: Administrative Assistant (part time)

08 Sep Vacancy: Administrative Assistant (part time)

Posted at 02:09h in Announcements, Tenders by

IEFTA is looking for a motivated part-time administrative assistant to support its international team. Think you might fit the bill? Apply today.

The ideal candidate will have at least three years of successful administrative experience, be a great team player and have excellent communications skills with an excellent command  of English (preferably native speaking) and at least one other language. She/he will report to IEFTA’s Head of Development and President.

The position is part-time, with a good amount of flexibility and with a strong opportunity for growth and upward movement within the organisation.

Hours: Estimated 16 hours per week. Most work to be done remotely with regular virtual team meetings and occasional in-person meetings. Hours can increase during busy periods.

Hourly Rate: according to experience – negotiable.

Essentials: 

  • Must be based in Monaco or surrounding area (within 20 km)
  • Must have “Auto-entrepreneur/Travailleur Independent” company status

Competencies and skills required :

  • Excellent communications skills, oral and written, in English, with proficiency in other languages a strong asset.
  • Demonstrated proficiency with a range of office tools (Microsoft Office, Numbers, Pages, Dropbox, Basecamp, Google Docs and iCloud, and database management.)
  • Excellent organisation skills, including mainting digital/online filing systems, and ability to work under tight deadlines
  • Ability to organise one’s work independently and deliver quality results under limited supervision.
  • Ability to multitask, with good attention to details
  • Experience managing travels, tenders and logistics for events, an advantage.
  • Commitment to the objectives and work of IEFTA.

Basic Tasks :

  • Doing administrative and clerical tasks – scanning, uploading and filing documents (mostly online)
  • Taking minutes of meetings, drafting reports, editing and final proof-read of documents.
  • Supporting the set up and following of tender procedures and maintaining databases of suppliers.
  • Arranging meetings, appointments, and executive travel;
  • Updating team calendars and tracking completion of key tasks.
  • Maintaining and updating folders on servers
  • Support preparation and logistical coordination of events both in Monaco and remotely.

How to apply?

Please send CV and motivation letter, together with the evidence of your self-employment status (see “Essentials” above) to the IEFTA Administration and Logistics Manager: candidates@iefta.org

Deadline to apply: 15 October 2021, midnight.

Only shortlisted candidates will be contacted for online interviews with face to face interviews anticipated to take place mid November. Orientation to begin December 1, 2021.

Print page